Yellow Rose On The Coast Vendor Policy 2023

The Yellow Rose On The Coast will be held Friday & Saturday, January 27th and 28th, 2023 at the Port Royal Ocean Resort and Conference Center at 6317 TX-361, Port Aransas, TX 78373​

Set up hours will be provided prior to the event. Vendors not in the process of setting up by 9AM on Friday will be considered a no-show and we will fill those spaces. Tables and chairs are provided, as well as electricity and Wi-Fi in all booths. Please bring hand carts or dollies that you will need to move your equipment.

The indoor booth spaces are available in 10X10 increments and are $200.00 for a standard space, $390 for a double booth. Single Corner booths will be assigned in order of receipt of paid registration. Indication of request for specific areas or locations will be honored as much as possible. Please indicate your desire for a corner booth but do not pay the additional $10 until you have been notified that an available booth has been assigned. Failure to pay the corner booth fee with 10 days of being notified will result in the forfeiture to the next applicant on the list. If you now have a corner booth and wish to keep it, we will do our best to honor that. Please pay the extra $10.00 upon registration.

There will be hourly door prize drawings. Yellow Rose Fiber Fiesta will create gift certificates redeemable at each booth and will hand them out to the door prize winners. The gift certificates will have a $25.00 value.  Each booth will only have one (1) gift certificate to be redeemed.  This is your additional cost for being a vendor at Yellow Rose On The Coast. 

No spots will be saved or promised without payment.   Booths will be reserved/assigned in the order in which completed registration forms and applicable fees are received. Late applications will be accepted provided there is still available booth space available.

Participation in this event requires a completed registration/waiver form and payment of registration fee. You will receive a confirmation of your registration once payment is provided. At no time may a vendor sublet or re-lease an assigned space.

The event center will provide  two 6-foot table and 2 chairs for every 10-foot booth. If you will provide your own set-up equipment and will not need these tables please tell us in advance so they may be removed for you booth space.  If you need more tables or chairs please let us know as soon as possible so that we can check with the venue to see if your request is doable.

No mass produced or resale merchandise (i.e. oriental trader, ABC catalog items.) This is primarily a fiber related arts and crafts event. Every effort will be made to assure that handmade and local items are showcased. However commercial and direct sale items will be allowed as long as they are related to fiber production, processing, end use or crafting. No nudes, profanity, obscenities, or other objectionable materials will be sold or displayed.

All cancellations must be in writing. ALL REFUNDS WILL INCUR A $25 PROCESSING FEE WITHHELD FROM THE REFUNDED AMOUNT.  Refunds of fees will be 100% (less the $25 processing fee) 60 Days before the original date of the event, 50% (less the $25 processing fee) 45 days before original date of the event. There will be no refund for cancellations within 30 days original date of the event.

Each vendor assumes his individual responsibility for complying with and collection of any required sales taxes or licensing laws.

Food and drinks will be available for purchase on the premises. Vendors may bring food for their own consumption and non-alcoholic beverages.

No smoking or vaping  is allowed in the event center or within 60 feet of any entrance. Please see event or venue staff to see if there are any designated smoking or vaping areas

Vendors will be responsible for removing their booths and cleaning their area by 8:00 PM Saturday. Vendors will NOT tear down displays and empty/pack displayed goods until the close of the show on Saturday. Vendors who choose to violate this policy will not be invited back.


It is agreed and understood that the vendor will indemnify the Yellow Rose Fiber and/or their assigns, and hold them harmless from and against any and all claims, damages, actions, liability, and expense in connection with loss of life, personal injury, and/or damage to property arising from or out of the occupancy or use by vendor, of the premises or any part thereof.  The Yellow Rose Fiber Producers reserves the right to cancel the Fiesta at any time without cause.  If for any reason the Fiesta is not held or is canceled, the vendor fees will be forwarded to the following year.  The Yellow Rose Fiber Producers reserves the right to remove any vendor for cause.  Any vendor may be refused the right to display or sell merchandise deemed objectionable or unacceptable to the theme of the Fiesta.

By accepting this agreement the vendor hereby acknowledges that the Yellow Rose Fiber Fiesta, Yellow Rose on the Coast, J.S. Marlin, Austin Marlin, and/or any of its agents or instrumentalities shall not be liable or responsible for and shall be saved and held harmless by the vendor, its contractors, agents or employees from and against any and all claims and damages of every kind to or death of any person or persons, and for damage to or loss of  property, whether or not caused by the negligence of the Yellow Rose Fiber Fiesta or any of its agents and instrumentalities arising from or attributing directly or indirectly, to the operations or events conducted by the Yellow Rose Fiber Producers, of which the vendor is a participant.