Yellow Rose On The Coast Vendor Policy 2021

The Yellow Rose On The Coast will be held Friday & Saturday, January 29th and 30th, 2021 at the Port Royal Ocean Resort and Conference Center at 6317 TX-361, Port Aransas, TX 78373​

Set up hours are the previous Thursday from 1 – 8 PM and from 8-10 AM on Friday. Vendors not in the process of setting up by 9AM on Friday will be considered a no-show and we will refill those spaces. Vendors can unload and enter the display hall through the loading docks or the front doors. Tables and chairs are provided, as well as electricity and Wi-Fi in all booths. Please bring hand carts or dollies that you will need to move your equipment.

The indoor booth spaces are available in 10X10 increments and are $200.00 for a standard space, $390 for a double booth. Single Corner booths will be assigned in order of receipt of paid registration. Indication of request for specific areas or locations will be honored as much as possible. Please indicate your desire for a corner booth but do not pay the additional $10 until you have been notified that an available booth has been assigned. Failure to pay the corner booth fee with 10 days of being notified will result in the forfeiture to the next applicant on the list. If you now have a corner booth and wish to keep it, we will do our best to honor that. Please pay the extra $10.00 upon registration.

There will be hourly door prize drawings. Yellow Rose Fiber Producers will make gift certificates for each booth to hand out as door prizes. The gift certificates will have a $25.00 value.

Deadline for receipt of fees and registration/disclaimer of liability forms is the preceding Thursday before the show.  No spots will be saved or promised without payment.   Make your checks payable to Yellow Rose Fiber. Booths will be reserved/assigned in the order in which completed registration forms and applicable fees are received. Late applications will be accepted provided there is still available booth space available.

Participation in this event requires a completed registration/waiver form and payment of registration fee. You will receive a confirmation of your registration once payment is provided. At no time may a vendor sublet or re-lease an assigned space.

The event center will provide 2 8-foot tables and 2 chairs for every 10-foot booth. If you will provide your own set-up equipment and will not need these tables please tell us in advance so they may be removed for you booth space.

All cancellations must be in writing. Refunds of fees will be 100% 60 Days before the original date of the event, 50% 45 days before original date of the event. There will be no refund for cancellations within 30 days original date of the event.

No mass produced or resale merchandise i.e. oriental trader, ABC catalog items. This is primarily a fiber related arts and crafts event. Every effort will be made to assure that handmade and local items are showcased. However commercial and direct sale items will be allowed as long as they are related to fiber production, processing, end use or crafting. No nudes, profanity, obscenities, or other objectionable materials will be sold or displayed.

Each vendor assumes his individual responsibility for complying with and collection of any required sales taxes or licensing laws.

Food and drinks will be available for purchase on the premises. Vendors may bring food for their own consumption and non-alcoholic beverages. We will provide water for the vendors in the kitchen area of the coliseum.

No smoking is allowed in the event center or within 60 feet of any entrance. Designated smoking areas are available.

Vendors will be responsible for removing their booths and cleaning their area by 8:00 PM Saturday. Vendors will NOT tear down displays and empty/pack displayed goods until the close of the show on Saturday. Vendors who choose to violate this policy will not be invited back.